Healthcare organisations handle sensitive patient data on devices that move between wards, clinics, and community settings. Healthcare IT asset management UK providers rely on needs to deliver device visibility, support regulatory compliance, and maintain an audit trail, all without adding administrative burden to clinical and IT teams who are already stretched.
AssetGraph is built for UK organisations that need live asset visibility without manual data entry. It connects to your email and IT systems, reads purchase invoices automatically, and pulls device data from Microsoft 365, Google Workspace, and MDM platforms. Start a 7-day free trial with no card required.
IT Asset Challenges in Healthcare
Healthcare organisations manage a complex mix of clinical workstations on wheels, shared ward computers, community health laptops, and the software subscriptions that run patient management and clinical systems. Devices are shared across shifts and frequently moved between locations. When a laptop that may hold or access patient data goes missing, the organisation needs to know immediately, both for security and to assess whether the loss is reportable under UK GDPR.
The spreadsheet approach fails here because the stakes are higher. A missing device with patient access is not just an inconvenience, it is a potential data breach. And when regulators or commissioners ask for evidence of asset control, a spreadsheet without history is not adequate. Healthcare providers need a register that is always current and backed by a timestamped audit trail.
How AssetGraph Helps Healthcare Providers
- Passive device tracking – connects to Microsoft Intune, Entra ID, Google Admin, and MDM platforms to see every enrolled device, its assigned user, and its last-seen status across wards and clinics.
- Email invoice scanning – reads purchase emails and renewal notices, capturing device details, cost, supplier, and renewal date for capital expenditure and budget tracking.
- SaaS licence monitoring – tracks how many seats you have for clinical and administrative software, what they cost, when they renew, and which are unused.
- Risk alerts – provides instant alerts for lost or at-risk devices, so you can respond quickly when a device that may access patient data goes missing.
- Read-only access – AssetGraph sees device data and invoices but never sends or changes anything, which matters in environments handling sensitive clinical information.
Incident Response and Data Protection
When a device is lost or stolen in a healthcare setting, speed matters. You need to know what the device had access to, who it was assigned to, and when it was last seen. AssetGraph maintains a timestamped record of every asset change, so you have the information you need to assess the situation and determine whether the incident is reportable. For the practical steps, read our guide on what to do when a laptop is lost or stolen.
Shared Device Management Across Wards and Clinics
Healthcare environments rely heavily on shared devices. Clinical workstations on wheels move between wards, community health laptops travel between patient visits, and shared computers in treatment areas are used by multiple staff across shifts. Tracking who had which device, and when, is essential for both infection control and data security. If a device is involved in an incident, the organisation needs to know its recent assignment history.
AssetGraph pulls device assignment data automatically from Microsoft Intune, Entra ID, Google Admin, and MDM platforms, so the register reflects the current assignment of every device. The timestamped audit trail records when assignments change, which means there is a historical record of who used a device and when. This is the level of traceability that incident response and data protection require, and it is maintained without anyone completing a paper logbook or updating a spreadsheet after every shift change.
For devices that access patient systems, the risk alerts feature is particularly important. When a device goes missing or has not been seen on the network for an unusual period, the alert gives you early notice so you can investigate and, if necessary, report the incident under UK GDPR. For the practical response steps, read our guide on what to do when a laptop is lost or stolen.
Pricing for Healthcare Providers
Plans are paid by direct debit and cancellable at any time. Prices exclude VAT:
- Starter – £29/month for up to 100 assets.
- Professional – £99/month for up to 500 assets, with advanced risk scoring and an unlimited audit trail.
- Enterprise – £299/month for unlimited assets, with custom compliance frameworks, SSO, and a dedicated account manager.
Annual billing saves 50%, with the Starter plan from £14.50/month. View full pricing or start your free trial.
Learn More
- Complete guide to asset registers – the foundation of healthcare asset management.
- ISO 27001 and asset management requirements – compliance support for healthcare workflows.
- What is passive asset discovery? – how AssetGraph finds devices without manual scanning.
Get Started
Protect your patients and your budget with live, automatic asset visibility. AssetGraph connects to your existing systems and populates your register within the hour. Start your 7-day free trial, no card needed, or review the plans for your organisation.