Law firms handle highly confidential client information on devices that partners, associates, and support staff use across offices and remote locations. Law firm IT asset management needs to deliver device visibility, maintain an audit trail for regulatory compliance, and control software spend, all while protecting client confidentiality at every step.
AssetGraph is built for UK organisations that need live asset visibility without manual data entry. It connects to your email and IT systems, reads purchase invoices automatically, and pulls device data from Microsoft 365, Google Workspace, and MDM platforms. Start a 7-day free trial with no card required.
IT Asset Challenges for Law Firms
Law firms manage laptops, monitors, phones, and a software estate that includes practice management systems, document management platforms, legal research subscriptions, and standard office tools. Devices are assigned to fee earners who may work from the office, from court, or from home, and the firm needs to know exactly who has each device and when it was last seen. When a laptop that may contain client matter data is lost, the firm needs to respond immediately to assess the risk to client confidentiality.
The Solicitors Regulation Authority expects firms to maintain appropriate controls over client data, which includes knowing what devices access it and where they are. A spreadsheet that nobody updates does not demonstrate that control. And software licences for legal research and practice management tools are expensive, so unused seats assigned to staff who have left or changed roles represent a significant and preventable cost.
How AssetGraph Helps Law Firms
- Passive device tracking – connects to Microsoft Intune, Entra ID, Google Admin, and MDM platforms to see every laptop, phone, and managed device assigned to fee earners and support staff, with last-seen status.
- Email invoice scanning – reads purchase emails and renewal notices, capturing device details, cost, supplier, and renewal date for partnership accounting and budget tracking.
- SaaS licence monitoring – tracks how many seats you have for practice management, document management, and legal research tools, what they cost, when they renew, and which are unused.
- Risk alerts – provides instant alerts for lost or at-risk devices, so you can respond quickly when a device with access to client data goes missing.
- Read-only access – AssetGraph sees device data and invoices but never sends or changes anything, which matters when handling privileged client information.
Audit Trails and Compliance
AssetGraph maintains a timestamped audit trail of every asset change, designed to support ISO 27001, SOC 2, and ITIL workflows. This means that when a regulator or compliance officer asks who reassigned a device or when a laptop was marked as disposed, the answer is in the log. For more on audit preparation, read our guide on how to do a simple IT audit.
Controlling Legal Software Spend
Legal software is among the most expensive per seat in any industry. Practice management systems, document management platforms, and legal research subscriptions can cost hundreds of pounds per user per year, and when staff leave or change roles, their licences are frequently forgotten. AssetGraph surfaces unused and renewing licences in a single view, so you can reallocate or cancel before costs accumulate. For the detailed approach, read our guide on SaaS licence optimisation.
Protecting Client Matter Data
Confidentiality is the core of legal practice, and every device that accesses client matter data is a potential risk if it is lost, stolen, or unaccounted for. Law firms need to know which devices have access to which systems, who is responsible for each device, and when a device was last seen. When a laptop goes missing, the firm needs to move quickly to assess whether client data is at risk and whether the incident is reportable to the SRA or the ICO.
AssetGraph supports this by pulling device assignment data automatically from Microsoft Intune, Entra ID, Google Admin, and MDM platforms, so the register always reflects who has each device. The risk alerts feature provides immediate notification when a device is lost or at risk, so the firm can respond before the situation escalates. And the timestamped audit trail records every assignment change, so there is a historical record of device custody if it is ever needed for an investigation.
AssetGraph uses read-only access, which means it can see device data and invoices but never sends or changes anything. This matters for law firms, because the tool that helps you track devices must not itself become a vector for data exposure. Credentials are stored server-side and never exposed to the browser. For the incident response process, read our guide on what to do when a laptop is lost or stolen.
Pricing for Law Firms
Plans are paid by direct debit and cancellable at any time. Prices exclude VAT:
- Starter – £29/month for up to 100 assets.
- Professional – £99/month for up to 500 assets, with an unlimited audit trail and a compliance policy engine.
- Enterprise – £299/month for unlimited assets, with custom compliance frameworks, SSO, and a dedicated account manager.
Annual billing saves 50%, with the Starter plan from £14.50/month. View full pricing or start your free trial.
Learn More
- Complete guide to asset registers – the foundation of law firm asset management.
- ISO 27001 and asset management requirements – compliance support for legal workflows.
- Preparing for a software licence audit – be ready when auditors ask for licence records.
Get Started
Protect client confidentiality and control software costs with live, automatic asset visibility. AssetGraph connects to your existing systems and populates your register within the hour. Start your 7-day free trial, no card needed, or review the plans for your firm.