Engineering firms depend on expensive hardware, specialist software, and accurate records to deliver projects on time and on budget. An engineering asset register needs to track workstations, CAD laptops, testing equipment, prototype devices, and the SaaS licences that design and simulation teams rely on, all while maintaining an audit trail for client and regulatory requirements.
AssetGraph is built for UK organisations that need live asset visibility without manual data entry. It connects to your email and IT systems, reads purchase invoices automatically, and pulls device data from Microsoft 365, Google Workspace, and MDM platforms. Start a 7-day free trial with no card required.
Asset Tracking Challenges in Engineering
Engineering firms manage high-value equipment that moves between projects, sites, and test labs. A workstation assigned to a design team in week one may be needed by a testing team in week three. Specialist software licences, from CAD and simulation tools to project management platforms, are expensive and frequently shared or reassigned as project teams form and disband. Without a reliable register, you lose track of who has what, and licences sit unused on machines belonging to people who have moved to another project.
Spreadsheets are the default starting point, but they cannot keep up with the pace of change. By the time someone updates the sheet to reflect a device transfer, the information is already stale. And when a client or regulator asks for evidence of asset control, a spreadsheet with no history does not suffice.
How AssetGraph Helps Engineering Firms
- Passive device tracking – connects to Microsoft Intune, Entra ID, Google Admin, Jamf, and Kandji to see every enrolled device, its assigned user, and its last-seen status across project teams.
- Email invoice scanning – reads purchase emails and renewal notices, capturing equipment model, serial number, cost, and supplier for project costing and capital expenditure records.
- SaaS licence monitoring – tracks how many CAD, simulation, and project management licences you have, what they cost, when they renew, and which seats are unused or assigned to inactive users.
- Timestamped audit trail – logs every asset change, designed to support ISO 27001 and ITIL workflows that engineering firms often work to.
- Read-only access – AssetGraph sees device data and invoices but never sends or changes anything, which matters when handling client intellectual property.
Controlling Software Costs
Engineering software is among the most expensive per seat in any industry. A single unused CAD licence can cost hundreds of pounds a year, and when project teams change, seats are frequently forgotten. AssetGraph surfaces unused and renewing licences in a single view, so you can reallocate or cancel before costs accumulate. For the detailed approach, read our guide on cutting software costs without losing tools.
Project-Based Asset Tracking
Engineering firms often structure work around projects, with teams forming for a specific contract and disbanding when it completes. Equipment and licences move between projects as priorities shift, and without a reliable register, you lose track of what is where. A workstation assigned to a design phase may sit idle during testing because nobody knows it is available. A simulation licence paid for by one project may still be assigned to a user who has moved to another.
AssetGraph addresses this by pulling device assignment data automatically from your IT systems, so the register reflects the current state of your estate without anyone updating a sheet. When a device’s assigned user changes in Microsoft 365 or Google Workspace, AssetGraph sees the change and the audit trail records it. This means you always know which devices and licences are tied to which users, and you can reallocate resources as project teams change.
The same visibility extends to the financial side. When project managers need to account for equipment costs, the purchase data captured from invoice emails provides the cost, supplier, and date for each device. This supports project costing and capital expenditure tracking without a separate manual process. For the full lifecycle perspective, read our guide on understanding asset lifecycle and operational states.
Pricing for Engineering Firms
Plans are paid by direct debit and cancellable at any time. Prices exclude VAT:
- Starter – £29/month for up to 100 assets.
- Professional – £99/month for up to 500 assets, with licence utilisation monitoring and a compliance policy engine.
- Enterprise – £299/month for unlimited assets, with custom integrations and API access.
Annual billing saves 50%, with the Starter plan from £14.50/month. View full pricing or start your free trial.
Learn More
- Complete guide to asset registers – the foundation of asset management.
- Understanding asset lifecycle and operational states – track equipment through every project phase.
- ISO 27001 and asset management requirements – compliance support for engineering workflows.
Get Started
See every device and licence across your engineering projects, updated automatically. AssetGraph connects to your existing systems and populates your register within the hour. Start your 7-day free trial, no card needed, or review the plans for your firm.