AssetGraph

Local Authority Asset Management | AssetGraph

Local authorities manage large, diverse asset estates across multiple departments and sites, all under strict public accountability requirements. Local authority asset management needs to deliver transparency for audit committees, support freedom of information requests, and maintain records that satisfy statutory reporting, all while operating within constrained budgets.

AssetGraph is built for UK organisations that need live asset visibility without manual data entry. It connects to your email and IT systems, reads purchase invoices automatically, and pulls device data from Microsoft 365, Google Workspace, and MDM platforms. Start a 7-day free trial with no card required.

Asset Tracking Challenges for Local Authorities

Councils manage thousands of assets across departments: social work laptops, planning department workstations, field tablets for environmental health officers, and the software subscriptions that run each service. Each department may maintain its own asset list, in its own format, and consolidating them for a corporate report is slow and unreliable. When an FOI request asks how many laptops the council owns, or when an auditor needs a timestamped record of asset changes, a collection of spreadsheets is not a sufficient answer.

Public sector asset management also requires demonstrable control over disposal. When a device is retired, the register must record how and when it was disposed of, including data wiping, to satisfy both financial and data protection requirements. Spreadsheets do not provide this trail.

How AssetGraph Helps Local Authorities

  • Passive device tracking – connects to Microsoft Intune, Entra ID, Google Admin, and MDM platforms to see every enrolled device, its assigned user, and its last-seen status across all departments.
  • Email invoice scanning – reads purchase emails and renewal notices, capturing cost, supplier, and renewal date for budget tracking and public accountability.
  • SaaS licence monitoring – tracks how many seats you have across departments, what they cost, when they renew, and which are unused, so budgets are not wasted on inactive licences.
  • Timestamped audit trail – logs every asset change with a timestamp and user, supporting the record-keeping expected by internal audit and external regulators.
  • Read-only access – AssetGraph sees device data and invoices but never sends or changes anything, which matters when handling sensitive council and resident data.

Audit Readiness and Accountability

Local authorities are expected to maintain robust asset records that can withstand audit scrutiny. AssetGraph maintains a timestamped audit trail of every asset change, designed to support ISO 27001, SOC 2, and ITIL workflows. This means that when an auditor asks who reassigned a device or when a laptop was marked as disposed, the answer is in the log. For more on audit preparation, read our guide on how to do a simple IT audit.

FOI Requests and Asset Transparency

Local authorities are subject to freedom of information requests, and questions about IT spending, device counts, and software contracts are among the most common. When a journalist or member of the public asks how many laptops the council purchased last year, or how much was spent on a particular software subscription, the answer needs to come from a reliable, current source. A collection of departmental spreadsheets is not that source, because the data is inconsistent, incomplete, and likely out of date.

AssetGraph provides a single, centralised register that pulls data automatically from the IT systems each department uses. This means that when an FOI request arrives, the information is already there, in a consistent format, backed by a timestamped audit trail. You do not need to chase department heads for their latest spreadsheet, because the register is already current. This reduces the time and effort involved in responding to information requests, and it improves the accuracy of the response.

The same transparency supports internal accountability. When the audit committee asks for a report on the council’s IT estate, or when a new director wants to understand what they have inherited, the dashboard provides the answer immediately. For the broader framework, see our complete guide to asset registers.

Pricing for Local Authorities

Plans are paid by direct debit and cancellable at any time. Prices exclude VAT:

  • Starter – £29/month for up to 100 assets.
  • Professional – £99/month for up to 500 assets, with reconciliation conflict detection and an unlimited audit trail.
  • Enterprise – £299/month for unlimited assets, with custom integrations, API access, custom compliance frameworks, and SSO.

Annual billing saves 50%, with the Starter plan from £14.50/month. View full pricing or start your free trial.

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Get Started

Bring every department’s assets into one auditable dashboard, updated automatically. AssetGraph connects to your existing systems and populates your register within the hour. Start your 7-day free trial, no card needed, or review the plans for your authority.