Construction sites are tough environments for asset tracking. Equipment moves between sites, hire gear comes and goes, and tools vanish without a clear record of who last had them. Construction equipment tracking software needs to handle rugged tablets, site laptops, power tools, and the software subscriptions that project and design teams rely on, all while keeping costs under control across active projects.
AssetGraph is built for UK organisations that need live asset visibility without manual data entry. It connects to your email and IT systems, reads purchase and hire invoices automatically, and pulls device data from Microsoft 365, Google Workspace, and MDM platforms. Start a 7-day free trial with no card required.
Asset Tracking Challenges in Construction
Construction firms lose money to asset issues in several ways. Tools and equipment go missing between sites, and without a reliable record of who had them last, the cost is written off rather than recovered. Hired equipment stays on site longer than needed because nobody tracks when it was due back, inflating hire charges. Site laptops and rugged tablets are shared across shifts and projects, with no formal handover record. And software licences for project management, design, and estimating tools accumulate without review, with seats remaining active for staff who have moved to another project or left the company.
The spreadsheet approach cannot keep up. Site teams do not have time to update a shared sheet every time a tool moves, and by the time someone does update it, the information is already out of date. What construction firms need is a system that captures asset data automatically, from the systems they already use.
How AssetGraph Helps Construction Firms
- Passive device tracking – connects to Microsoft Intune, Entra ID, Google Admin, and MDM platforms to see every site laptop, rugged tablet, and managed device, its assigned user, and its last-seen status across all projects.
- Email invoice scanning – reads purchase and hire emails, capturing equipment details, cost, supplier, and hire duration so you can track when gear is due back and what it is costing.
- SaaS licence monitoring – tracks how many project management, design, and estimating licences you have, what they cost, when they renew, and which seats are unused.
- Risk alerts – notifies you when a device is lost or at risk, so you can act before project data is exposed or work is disrupted.
- Timestamped audit trail – logs every asset change, designed to support ISO 27001 and ITIL workflows that construction firms may work to for client compliance.
Controlling Hire and Software Costs
Two of the biggest avoidable costs in construction are hire equipment kept on site too long and software licences for staff who have moved on. AssetGraph reads hire invoices from your inbox, so you can see what is on hire, what it is costing, and when it is due back. It also surfaces unused software seats, so you can reallocate or cancel before the next renewal. For the full approach to software savings, read our guide on cutting software costs without losing tools.
Hire Equipment and Return Tracking
Hire equipment is a significant and often uncontrolled cost on construction sites. A telehandler hired for three weeks that stays on site for six because nobody tracked the return date, a set of powered access platforms that rolls over into a new hire period automatically, or a generator that is hired for one project and forgotten when the team moves to the next. Each of these scenarios costs money that could be avoided with better visibility.
AssetGraph reads hire invoices and delivery notes from your inbox, capturing the equipment description, hire cost, supplier, and duration. This means you can see what is currently on hire, what it is costing per week or per month, and when it is due back. The dashboard gives you a single view across all active projects, so you can spot equipment that has overstayed its intended hire period and arrange returns before the next billing cycle.
This visibility extends to owned equipment too. When a piece of plant moves between sites, the device tracking from your MDM or IT systems shows where it was last enrolled, and the audit trail records the change. You do not need to rely on a site manager calling around to find out where the surveying equipment went. For the full approach to equipment lifecycle management, read our guide on understanding asset lifecycle and operational states.
Pricing for Construction Firms
Plans are paid by direct debit and cancellable at any time. Prices exclude VAT:
- Starter – £29/month for up to 100 assets.
- Professional – £99/month for up to 500 assets, with licence utilisation monitoring and advanced risk scoring.
- Enterprise – £299/month for unlimited assets, with custom integrations and API access.
Annual billing saves 50%, with the Starter plan from £14.50/month. View full pricing or start your free trial.
Learn More
- Complete guide to asset registers – the foundation of construction asset management.
- Understanding asset lifecycle and operational states – track equipment from procurement to disposal.
- What to do when a laptop is lost or stolen – incident response for site teams.
Get Started
Stop losing track of equipment across sites and start seeing it clearly. AssetGraph connects to your existing systems and populates your register within the hour. Start your 7-day free trial, no card needed, or review the plans for your construction firm.